There are three sections in this binder. The first is reading, the second writing, and the third is miscellaneous. I try to keep only true instructional or reference type anchor charts in the reading and writing sections with any other literacy charts in the misc. section.
Divide the inside of a file folder into boxes that are slightly larger than small sticky notes. Write students' names in the boxes in alphabetical order, one name per box. Whenever you want to make a note about a student's progress, jot the information on a sticky note and then place it in the appropriate box. Periodically move the sticky notes to students' assessment folders. You'll have valuable information at your fingertips when it's time to prepare report cards.