Business Writing Tips: How to Write Like a Professional

Collection by Innovative Editing • Last updated 5 weeks ago

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"When Using Images in Your Professional Writing Copy": I just learned something new the other day. Apparently, text-only e-letter or email presentations can actually work better than those including images, depending on the industry. It’s not particularly a line of reasoning I relate to. In fact, I have to admit I don’t like it at all. But it isn’t about what I like. It’s about what target audiences best react and relate to. So I’ll be covering that topic in the next few weeks...

professional writing tips

"When Using Images in Your Professional Writing Copy": I just learned something new the other day. Apparently, text-only e-letter or email presentations can actually work better than those including images, depending on the industry. It’s not particularly a line of reasoning I relate to. In fact, I have to admit I don’t like it at all. But it isn’t about what I like. It’s about what target audiences best react and relate to. So I’ll be covering that topic in the next few weeks...

"Using Charts (Well) in Your Professional Writing Copy": There are so many tools professional writers can use to enhance their copy, including adding in charts and similar graphics. While charts are often associated with specific occupations and focuses, you can technically use them for anything. They can indicate how many people prefer “Green Shimmer” to “Spirit Whisper,” two Behr-brand paint colors, if you run a home decorating site. They can show military advancements if you run a...

professional writing tips

"Using Charts (Well) in Your Professional Writing Copy": There are so many tools professional writers can use to enhance their copy, including adding in charts and similar graphics. While charts are often associated with specific occupations and focuses, you can technically use them for anything. They can indicate how many people prefer “Green Shimmer” to “Spirit Whisper,” two Behr-brand paint colors, if you run a home decorating site. They can show military advancements if you run a...

"6 Tips to Add to Your Word Count": Last week’s Professional Writing tip, “7 Tips to Cut Down Your Word Count,” explored exactly as advertised. It’s a great topic to cover for so many professional situations. Then again, so is the exact opposite one. For my part, I think of adding to word count as more of a college student kind of thing. But I do realize that not everyone is as naturally wordy as I am. And there are plenty of professional situations where you might need to meet a...

professional writing tips

"6 Tips to Add to Your Word Count": Last week’s Professional Writing tip, “7 Tips to Cut Down Your Word Count,” explored exactly as advertised. It’s a great topic to cover for so many professional situations. Then again, so is the exact opposite one. For my part, I think of adding to word count as more of a college student kind of thing. But I do realize that not everyone is as naturally wordy as I am. And there are plenty of professional situations where you might need to meet a...

"Is Passive Voice Always Wrong? The Follow-Up":  As I edited something for SEO purposes the other day, I found myself staring at a set of sentences. They featured something shocking.   To put it bluntly, they involved to-be verbs.  Both of them. Right there. In my face. As if they belonged there.  I won’t go into the nitty-gritty details of why they actually did belong there should the author so choose. I wrote about that way back on January 2 in “Is Passive Voice Always Wrong?”   While... Free Courses, Online Courses, Oracle Ebs, Data Center Design, General Ledger, Main Library, Net Neutrality, County Library, Data Entry

professional writing tips

"Is Passive Voice Always Wrong? The Follow-Up": As I edited something for SEO purposes the other day, I found myself staring at a set of sentences. They featured something shocking. To put it bluntly, they involved to-be verbs. Both of them. Right there. In my face. As if they belonged there. I won’t go into the nitty-gritty details of why they actually did belong there should the author so choose. I wrote about that way back on January 2 in “Is Passive Voice Always Wrong?” While...

"Knowing Your Phrases, Clauses and Sentence Fragments":  Such a sexy, sassy title, right? Who doesn’t want to know more about phrases, clauses and sentence fragments?  How much more fun can we possibly handle?  And here’s another question, this one on a far less sarcastic note: Who cares...

professional writing tips

"Knowing Your Phrases, Clauses and Sentence Fragments": Such a sexy, sassy title, right? Who doesn’t want to know more about phrases, clauses and sentence fragments? How much more fun can we possibly handle? And here’s another question, this one on a far less sarcastic note: Who cares...

"Can Quotation Marks Make Your Copy Look 'Less Reliable?'”:  Quotation marks.   They’re probably not the most understandable type of punctuation. That title would go to such simple things as periods, question marks and exclamation marks.  But quotation marks certainly aren’t the least understandable type of punctuation either. Hands down, that award goes to the semicolon, the most misused mark in most books...

professional writing tips

"Can Quotation Marks Make Your Copy Look 'Less Reliable?'”: Quotation marks. They’re probably not the most understandable type of punctuation. That title would go to such simple things as periods, question marks and exclamation marks. But quotation marks certainly aren’t the least understandable type of punctuation either. Hands down, that award goes to the semicolon, the most misused mark in most books...

"The Point of Writing an Engaging Intro":  You’re writing a serious article or blog post about serious stuff.  Therefore, you should get right to the point. Right?  If that’s your way of thinking, you might be on to something. Or you might be losing a lot of readers and potential readers because you’re not engaging them enough.  You’re not appealing to their emotions...

professional writing

"The Point of Writing an Engaging Intro": You’re writing a serious article or blog post about serious stuff. Therefore, you should get right to the point. Right? If that’s your way of thinking, you might be on to something. Or you might be losing a lot of readers and potential readers because you’re not engaging them enough. You’re not appealing to their emotions...

"The Value – and Overuse – of Bullet Points":  Bullet points, those lovely list-organizing tools that push words over a tab to make them really stand out. What professional writer wouldn't like them?  Just a couple clicks of the mouse or a keyboard shortcut or two, and voila! We have our thoughts mapped out just as nice as you please.  Better yet, bullet points can come in number form, dot form (solid or clear), arrow form, letter form, symbol form… so many forms to choose from for such a...

professional writing

"The Value – and Overuse – of Bullet Points": Bullet points, those lovely list-organizing tools that push words over a tab to make them really stand out. What professional writer wouldn't like them? Just a couple clicks of the mouse or a keyboard shortcut or two, and voila! We have our thoughts mapped out just as nice as you please. Better yet, bullet points can come in number form, dot form (solid or clear), arrow form, letter form, symbol form… so many forms to choose from for such a...

"Working With Numbers, the AP Writing Style Way":  I’m not a numbers girl.  I used to be somewhat decent at them. And I still like them very much even though adding two and two can sometimes scare me. (That’s barely an exaggeration.)  But don’t ever ask me to try to figure out a percentage that isn’t 10%, 25%, 50% or 100%. If you want a correct answer, that is. And woe to the person who thinks they can rely on me to solve any kind of equation a high schooler can understand.  It’s just not...

professional writing

"Working With Numbers, the AP Writing Style Way": I’m not a numbers girl. I used to be somewhat decent at them. And I still like them very much even though adding two and two can sometimes scare me. (That’s barely an exaggeration.) But don’t ever ask me to try to figure out a percentage that isn’t 10%, 25%, 50% or 100%. If you want a correct answer, that is. And woe to the person who thinks they can rely on me to solve any kind of equation a high schooler can understand. It’s just not...

"Facts Are Facts, but Facts Can Be Manipulated":  Before we begin our discussion about facts, here’s a non-manipulated one. It’s a warning, actually, since I don’t want to blindside anyone.  This post is going to be political. Not because I mean to “get political,” but because a perfect example of this just so happened to be political.  As such, let me clarify that anyone and everyone of any ideology – political or otherwise – can commit the sins of logic highlighted below. There’s a very... Favorite Words, Favorite Quotes, Great Quotes, Love Quotes, Classic Quotes, Professional Writing, Business Writing, Political Quotes, Lyric Quotes

professional writing

"Facts Are Facts, but Facts Can Be Manipulated": Before we begin our discussion about facts, here’s a non-manipulated one. It’s a warning, actually, since I don’t want to blindside anyone. This post is going to be political. Not because I mean to “get political,” but because a perfect example of this just so happened to be political. As such, let me clarify that anyone and everyone of any ideology – political or otherwise – can commit the sins of logic highlighted below. There’s a very...

A Big Tip for Effective Business Writers Professional Writing, Business Writing, Writing Tips, Writers, How To Get, Big, Sign Writer, Author, Stuck In Love

professional writing tips

"A Big Tip for Effective Business Writers - Take 2": For this particular post, we’re going to get straight to the point. If you want to be an effective business writer, don't automatically assume all your readers will know exactly what you're talking about. Because they might not. For that matter, they might not at all. In which case, you'll lose them. Maybe for good. More about that in a minute...

"Tips 3 and 4 to Creating an SEO-Friendly Title":  Last time we talked about this topic, I mentioned how pointless I find search engine optimization (SEO) for small businesses.  It’s a big business or mid-sized-business-with-a-high-priced-consultant game to play when it takes so much time and effort to implement… not to mention a continuously updated education.  The SEO rules change. All. The. Time...

professional writing tips

"Tips 3 and 4 to Creating an SEO-Friendly Title": Last time we talked about this topic, I mentioned how pointless I find search engine optimization (SEO) for small businesses. It’s a big business or mid-sized-business-with-a-high-priced-consultant game to play when it takes so much time and effort to implement… not to mention a continuously updated education. The SEO rules change. All. The. Time...

"Tips 1 and 2 to Creating an SEO-Friendly Title":  It was only March 19 – a mere two months ago – that I asked the question of “How important is SEO for the website you now have time to build?”  For those of you who don’t know, SEO stands for search engine optimization. It’s a royal pain in the neck for anyone who doesn’t have a big business or big bucks.  Big business or big bucks helps you to buy off Google and other search engines in some way, shape or form. I’m not saying you…

business writing tips

"Tips 1 and 2 to Creating an SEO-Friendly Title": It was only March 19 – a mere two months ago – that I asked the question of “How important is SEO for the website you now have time to build?” For those of you who don’t know, SEO stands for search engine optimization. It’s a royal pain in the neck for anyone who doesn’t have a big business or big bucks. Big business or big bucks helps you to buy off Google and other search engines in some way, shape or form. I’m not saying you…

As a professional editor, I've long-since found the Flesch-Kinkaid Grade Level model to be obnoxious. However, I've since learned the error of my ways. Grammar Questions, Nouns And Pronouns, Professional Writing, Business Writing, Parts Of Speech, Third Grade, Writing Tips, Childhood, This Or That Questions

parts of speech

"Are You Smarter Than a 5th-Grader on Parts of Speech?": Here’s a grammar question for you: How many parts of speech are there? I’ll even put myself on the spot and admit I always want to say seven. (Which, if that's your answer too, is incorrect.) Without looking them up, here’s my recollection of third-grade grammar, or whenever I learned such things...

"The Problem of Not Using Pronouns": It might seem natural,professional or – dare I say it? – even awesome to prefer nouns over pronouns at the beginning of your sentences. However, you can do a lot better than that.

professional writing tips

"The Problem of Not Using Pronouns": It might seem natural,professional or – dare I say it? – even awesome to prefer nouns over pronouns at the beginning of your sentences. However, you can do a lot better than that...